Conferring Notebook was designed to support educators while protecting student privacy.
Here is a quick overview of how we handle data:
- Minimal data collection – Teacher accounts require only a name and email address.
- Teacher-controlled classroom data – Teachers choose what instructional notes to record.
- No student accounts – Students do not log into the platform or submit information directly.
- No selling or advertising – We do not sell student data or use classroom data for advertising.
- Data belongs to educators – Teachers and schools retain ownership of the data they enter.
- Data can be exported or deleted – Teachers may export reports or request deletion of their data at any time.
- Secure hosting – Data is hosted on secure infrastructure managed by Liquid Web.
For more details about how we protect privacy, please review the sections below.
Information We Collect
Teacher Account Information
When creating an account, we collect limited information necessary to operate the service:
- Name
- Email address
- Account password
This information is used to create and manage your account.
Classroom Information Entered by Teachers
Teachers may choose to enter classroom information into Conferring Notebook, including:
- Student names
- Reading levels
- Assessment notes
- Observations about student performance
- Instructional notes
This information is entered and controlled by the teacher or school using the platform.
Conferring Notebook does not require or request sensitive personal information about students.
Information Entered by Users
Conferring Notebook allows educators to enter instructional notes and classroom observations as part of their teaching practice.
Teachers are responsible for the information they choose to record in the platform. Conferring Notebook does not require or request sensitive personal information about students.
Educators should avoid entering information that is not necessary for instructional purposes, including sensitive personal information unless permitted by their school or district policies.
Conferring Notebook processes information entered by teachers only for the purpose of providing the service.
Student Accounts
Conferring Notebook is a teacher-facing platform.
Students:
- do not create accounts
- do not log into the platform
- do not submit information directly
All student information is entered and managed by educators.
How We Use Information
We use the information collected to:
- provide and operate the Conferring Notebook service
- allow teachers to record and organize classroom observations
- generate reports and exports for educators
- communicate with users regarding their accounts
- improve the functionality and reliability of the service
We do not use student information for advertising or marketing purposes.
Student Data Protection
Conferring Notebook is designed to support schools and educators in maintaining compliance with applicable student privacy laws.
We commit to the following:
- We do not sell student data.
- We do not use student data for advertising.
- Student data is used only to provide the educational service requested by teachers and schools.
- Teachers and schools maintain control over the information they enter into the platform.
Data Ownership
Teachers and schools retain ownership of the classroom data they enter into Conferring Notebook.
Users may export student data at any time through available reporting features.
Data Export
Users may export classroom data through:
- CSV exports
- PDF reports
Users may also request a full export of their account data by contacting privacy@conferringnotebook.com.
Data Retention and Deletion
We retain data only as long as necessary to provide the Conferring Notebook service.
Teachers may request deletion of their account and associated data at any time by contacting privacy@conferringnotebook.com.
After deletion is requested, data will be removed from active systems within a reasonable period.
Third-Party Services
We use trusted third-party services to support the operation of Conferring Notebook.
These services may process limited information as necessary to provide their services.
Current providers include:
- Stripe – payment processing
- Google Analytics – website analytics
- Mailchimp and EmailOctopus – email communications
- Liquid Web – hosting infrastructure
Each provider maintains its own privacy and security practices.
Service Providers
Conferring Notebook may use trusted third-party service providers to support the operation of the platform. These providers process information only as necessary to provide their services and are not permitted to use the information for their own purposes.
Cookies
Conferring Notebook uses cookies necessary for the operation of the service.
These cookies help:
- maintain login sessions
- ensure secure access to user accounts
We do not use cookies for advertising purposes.
Data Security
We implement reasonable administrative and technical safeguards designed to protect personal information from unauthorized access, disclosure, alteration, or destruction.
Conferring Notebook is hosted on secure servers managed by Liquid Web.
Access to systems containing personal data is restricted to authorized personnel.
International Users and GDPR
If you are located in the European Economic Area (EEA), United Kingdom, or Switzerland, you may have rights under applicable data protection laws including the General Data Protection Regulation (GDPR).
These rights may include:
- access to personal data
- correction of inaccurate information
- deletion of personal data
- restriction or objection to certain processing activities
- data portability
Requests related to these rights may be submitted to privacy@conferringnotebook.com.
Children's Privacy (COPPA)
Conferring Notebook is designed for use by educators.
Students do not create accounts or submit information directly to the platform.
Any student information stored within Conferring Notebook is entered by teachers as part of their instructional practice.
Changes to This Policy
We may update this Privacy Policy from time to time. When we make updates, we will revise the effective date at the top of this page.
Contact for Privacy Questions
For questions about this Privacy Policy or requests related to your data, please contact:
privacy@teachdaily.com